Resolution 2023-S4-3002
USG State of the Student Report
Chief Sponsor(s): President Matthew Almendras, Director of Public Affairs Kenvi Chaudhari, Chief of
Staff Abigail Pettineo, Vice President Michael Fernandes
Co-Sponsor(s): Speaker Michelle Zhou, Treasurer Quinn Basta
WHEREAS, the Undergraduate Student Government (USG) advocates for students; and
WHEREAS, USG has piloted many initiatives that have had a positive impact on the student body and
their experience at UIC; and
WHEREAS, USG is dedicated to promoting the work and services it is doing now and has done in
previous academic years to increase transparency; and
WHEREAS, the Executive Team has been working on an report called the “USG State of the Student
Report” that will highlight USG accomplishments from the past two years and provide historical context
for students to read; then
LET IT BE RESOLVED, that the Undergraduate Student Government shall print physical copies of the
USG State of the Student Report to be distributed at the USG State of the Student Dinner.
LET IT BE FURTHER RESOLVED, that USG shall allocate a maximum of $1,000 to print around 15
physical copies of the USG State of the Student Report.
LET IT BE FURTHER RESOLVED, that any unspent funds shall be returned to the budget.
Relevant Minutes Heading link
○ Questions/Discussion
■ COS Pettineo: Will this be on the website as well?
● Pres. Almendras: Yes, it will be
■ Chair Thumu: Will this be similar to a released statement?
● Pres. Almendras: This will be much longer than a statement it is currently at 30
pages. Events included range from the past 3 years so I want to allow it to go
through the body for approval to make sure no events were missed.
■ Rep Blin: Why do we need physical copies of the report?
● Pres. Almendras: A physical copy will be at each seat for attendees to look
through and see what USG has done.
■ Chair Alvarez: How many pages will be documented?
● Pres. Almendras: 30 pages slightly more
■ Chair Alvarez: How many people will be attending?
● Pres. Almendras: 60
■ Chair Alvarez: That is a lot of pages, maybe we can use QR codes
● Pres. Almendras: Open to reducing the cost of printing
■ Chair Celestino: UIC has moved to be more sustainable with digital pamphlets that look
very physical
● Pres. Almendras: We can reduce the number of copies to 15 and funding of $300
if the body agrees
■ Rep Patel: What will the document include? Colored images, pictures?
● Pres.: Yes, we are getting images and graphics included
○ On being more sustainable– comments
■ Rep Blin: I understand the professional image of USG but do not think that a pamphlet
shows that. I think that the sustainability issue is a good point as well. I think we should
focus on doing things and showing USG through our actions instead of how much we can
afford to print
■ Rep Dinh: I think we should go mostly digital on this but a few physical
■ Rep Heybeli: I don’t think it is a bad idea to print things. I think it can get people’s
attention
■ Chair Thumu: Some reports being printed would be nice to have a physical copy of what
USG has does and having a physical copy of accomplishments to administrators in
attendance
■ Rep. Omar: I think we should have both digital and physical copies but reduce the
number of physical copies. Some may throw them away but others prefer physical so
both options should be present
■ Rep Dinh: It would be nice if a QR code took a person right to our social media so that
we can connect with students after the event
■ Rep Peredruk: For sustainability, we can use biodegradable or recycled paper
■ Rep Wojdyla: I think having physical copies would be very nice especially for older
attendees
○ Rep Patel: Who will be in attendance?
■ Pre Almendras: We have an email list to invite individuals of student organization leaders
○ Rep Blin: I think it does look good to administrators to print things out but general attendees do
not need to have a printed copy. I would not vote to print a copy for myself using student money. I
think that for accessibility using a digital copy is also more effective. I would also like to see the
document before I vote on printing it
○ Pres Almendras: We are still in the process of adding more events because we do not have a
historian we are going through to make sure we covered each event. What I am thinking is we can
amend the resolution to be at 15 copies to give to the highest level admin to show the work we
have done and the allocation can be $300. We can circle back next week when people have read
the report.
○ Rep Hanna: it might be beneficial to ask on the RSVP form if individuals want a physical or
digital copy
○ Pres Almendras: I will circle back with PAC to talk about how to distribute the document
○ Pres Almendras motions to amend $1000 to $300 and 75 to 15
■ Motion seconded, favored, passed